In a world where collaboration is essential businesses usually have spaces designated for meetings and discussions. Conference rooms and board rooms are two of the most popular choices. While they have similar functions, these spaces differ in terms of their purpose design, style, and ambience. Understanding the differences allows companies to make the most of these valuable resources.

The main function of a boardroom is to host meetings of the company board of directors. This is a group of shareholders who elect the members to manage the business. During these meetings are made important decisions about the company’s strategy as well as policy formulation and major investments. These meetings usually take place on a regular basis and at least every business quarter.

As such, boardrooms need to have a formal and sophisticated ambiance to reflect the seriousness of discussions that occur in them. They should also be outfitted with the proper infrastructure to facilitate effective communication, such as audiovisual equipment like large screens, video conferencing and projectors. Whiteboards can be used for brainstorming and taking notes.

Like boardrooms, meeting rooms can be more informal, and are designed to allow for a variety of different kinds of meetings. For instance, they could be used for meetings with departments, client presentations, or team project discussions. Meeting rooms can also be used for virtual meetings, which can provide several benefits to the board members, such as greater attendance, less expenses for travel, and greater diversity among board members. Virtual boards enable faster decision-making, as they do not require everyone to be physically present to discuss and agree on a course of action.

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