Online Board Meetings Benefits

With a lot of companies shifting to working at home as a permanent measure following the pandemic, teleconferences have become more frequent than ever. Virtual meetings are useful however there are some challenges to consider.

Reduced engagement: Going remote might be a little daunting for those who are not used to online communication, which leads to a lower participation rate in the meeting. This could slow the progress of the board and derail its agenda.

It can also be difficult to read facial expressions and body language in a virtual chat that can lead to misunderstandings. The lack of eye contact can make directors feel less comfortable speaking up and becoming top article ebooks-sap.com/sample-financial-report-to-board-of-directors/ passive listeners, which isn’t ideal for an executive board.

Using the board portal can aid in solving these problems. A board management tool with a secure video conferencing feature, for example it makes it easy to keep track of and archive important documents. Directors can then access the minutes and documents anytime, on any device, including before the next meeting.

It is also a great idea to ensure that the room is tidy and free of distractions. The meeting should not be held during mealtimes and all attendees are asked to put their phones in a silent mode when they are not talking in order to minimize background noise. The chair should be able see all attendees on camera and encourage participants to use their microphones only when necessary to avoid everyone talking at the same time.